Todoist is a task management app that helps you organize work and personal tasks in one place. It works across all your devices and uses a clean, simple interface that doesn't get in your way. This Todoist review covers everything you need to know about features, pricing, and whether it's right for your workflow. The app focuses on natural language input and project-based organization, making it easy to capture tasks quickly. You can add due dates, priority levels, and labels to keep everything organized. Todoist syncs in real-time across Mac, iPhone, iPad, and web browsers.
Key Features
- Natural Language Processing: Type "meeting tomorrow at 2pm" and Todoist automatically sets the date and time for you
- Project and Section Organization: Group related tasks into projects with sections, making it easy to separate work, personal, and hobby tasks
- Priority Levels and Labels: Mark tasks with four priority levels and create custom labels for better filtering and organization
- Recurring Tasks: Set up tasks that repeat daily, weekly, or on custom schedules without creating duplicates manually
- Collaboration Tools: Share projects with others, assign tasks, and add comments to keep everyone on the same page
- Productivity Tracking: View charts and statistics that show your task completion trends and productive days over time
User Experience
Todoist uses a native Mac interface that feels right at home on macOS. The sidebar shows all your projects, filters, and labels in a clean list view. Adding tasks is fast because the app opens with a simple keyboard shortcut. The inbox captures quick thoughts, and you can organize them later into specific projects. Drag-and-drop functionality makes rearranging tasks and moving them between projects smooth and intuitive.
The app offers board and calendar layout options to visualize your tasks differently. You can switch between list view for detailed task management and calendar view for time-based planning. The interface updates reflect modern design trends with clean spacing and intuitive controls.
Pricing
Todoist pricing was updated on December 10, 2025. The Pro plan costs $5 per month (billed annually) or $7 per month (billed monthly), and a Business plan at $8 per user per month (billed annually) or $10 per month (billed monthly). Prices are subject to change, so check the official website for current pricing and any available sales.
The free plan includes up to 5 active projects, 5 collaborators per project, and 5 recurring due dates. This gives you enough space to test the app and manage basic task lists.
Things 3 takes a different approach with a more visual, Mac-focused design that uses areas and projects. It costs a one-time fee instead of a subscription model. Things 3 emphasizes beautiful animations and a polished Mac experience, while Todoist focuses on cross-platform availability and collaboration features.
OmniFocus targets power users who need complex workflows and advanced filtering options. It uses the Getting Things Done methodology with contexts, perspectives, and forecast views. OmniFocus lives exclusively in the Apple ecosystem, making it ideal if you only use Mac and iOS devices but limiting if you need Windows or Android access.
Microsoft To Do integrates directly with Outlook and Microsoft 365 tools for workplace productivity. It offers a free plan with unlimited projects and includes features like My Day for daily planning. The Microsoft ecosystem integration makes it convenient for Office users, while Todoist offers robust third-party integrations through Zapier and IFTTT.
Collaboration Features
Todoist handles team projects through shared workspaces where you assign tasks to specific people. Comments on tasks keep conversations in context instead of scattered across email threads. You can @mention teammates to notify them about updates or questions. The activity log shows who completed what and when, creating accountability for group projects. Business plan users get team inbox features and admin controls for managing larger teams.
Each task can hold up to 500 characters in the title, giving you enough space to describe what needs to be done. Project sharing works smoothly for teams that need visibility into who's working on what. The collaboration tools make Todoist suitable for small teams and group projects.
Todoist works on Mac, iPhone, iPad, Apple Watch, and web browsers like Safari and Chrome. Browser extensions exist for quickly adding tasks from websites you're reading. The Apple Watch app lets you check off tasks and view your daily list without pulling out your phone. Email integration means you can forward messages to your Todoist inbox and turn them into actionable tasks automatically.
The Mac app syncs in real-time and works offline, storing your changes locally until you reconnect. This makes it reliable when you're working without internet access or in low-connectivity situations.
Conclusion
This Todoist review shows a solid task manager that balances simplicity with powerful features. The natural language input speeds up task entry significantly compared to manual date selection. Cross-platform syncing keeps your tasks accessible whether you're on your Mac or checking your phone on the go. The free plan works for personal use with its 5 project limit, while Pro unlocks features that serious productivity enthusiasts will appreciate.
